Who this helps
New federal contractors setting up their first accounting system, growing businesses moving beyond basic bookkeeping, and established teams whose current setup no longer produces the information they need. The focus is on practical processes as well as the software that supports them.
What we help solve
Software alone does not create a reliable accounting system. A poorly structured chart of accounts, inconsistent job codes, or labor records that do not connect to accounting can leave gaps. Regina helps you consider how people, procedures, and reporting fit together before adding complexity.
What support can include
- Review your contract mix, current software, reporting needs, and existing accounting workflow.
- Develop or refine a chart of accounts and project coding structure appropriate to the business.
- Plan how direct costs, indirect costs, and unallowable costs will be identified and recorded.
- Discuss timekeeping, labor distribution, approvals, and supporting documentation workflows.
- Help establish indirect cost structures, reporting routines, and a practical handoff for the people maintaining the system.
Your engagement is tailored to your records, contracts, and priorities. Regina will confirm the scope, fees, responsibilities, and timing before work begins.
How we work together
We begin with what you already use and the decisions your system needs to support. Regina will identify priorities and discuss a setup or improvement plan. Configuration, historical cleanup, migration, and staff guidance are included only when agreed in the engagement, with responsibilities made clear before implementation.
Common questions
Can we keep our current software?
Possibly. The review considers its capabilities alongside your contract and reporting needs. The goal is an appropriate system, which may involve improving your current setup or considering alternatives.
Does a new system automatically make us DCAA compliant?
No. Appropriate configuration must be supported by accurate records, consistent use, and operating procedures. A software installation is not a DCAA certification or a guarantee of an audit outcome.
Can you help our team understand the new workflow?
Process guidance and handoff can be included in the agreed scope. Tell Regina who will maintain the records and which tasks need clearer ownership.
Plan your next step.
Bring your accounting questions to a remote conversation with Regina Brown.
Reference: DCAA FAQs for small businesses. Government guidance is provided for background; your contract and circumstances determine the requirements that apply.